Williams Field Football Booster Club

Minutes for Tuesday August 2nd, 2011

Room 102

Facilitator: Tracy Wilson, President

Minutes Taker: Julie Amenta

Meeting called to order: 7:05pm

Approval of July 5th minutes: Laura Fuhrmark motioned to approve July minutes. Laurel Adamcik seconded. Motion carried.

Approval of July’s Treasurers Report: Denna McGhee motioned to approve July’s treasures report. Jeanie Elliott seconded. Motion carried.

In Attendance: Fernando Ruiz, Glenda Lubben, Manuel Ortega, Tom Adamcik, Laurel Adamcik, Alan Fuhrmark, Laura Fuhrmark, Doug Burgesser, Michelle Custer, Denna McGhee, Kathy Ahern, Jeanie Elliott, Bill Cox, Bob Edgar, Miriam Gill, Coach Steve Campbell.

We would like to let everyone know that we the Football Booster along with Student Council will be putting on a staff breakfast tomorrow, Wednesday August 3rd.

New Business:

We would like to welcome the New Band Instructor, Robert Edgar to Williams Field High School. We will be working closely with their program to make every Home game a spectacular game experience for all our fans.

Football Program update: We have received many sponsors for our program so far this year including, Brio’s Italian Restaurant, Chick-fil-a, Patriot Flooring, CPS, and many are flowing in. The program will be ready for our first home game, September.

Fundraisers: We will be having a Sno- cone company come to 1-2 home games this season and we will be receiving 20% of all sales. We will also be working together with the Children of Veterans Foundation to collect clothing and household goods. We will be helping those in need and we will receive money back for all our efforts.

Website update: Waiting for pdf files for our sponsors so that their business can be advertised on our website. Also PayPal will also be added to make it easier fore those who would like to donate to our program. The website should be going live within a few weeks.

Golf Tournament 8/13 Superstition Springs Golf Club: We reserved spots for 20 foursomes for the tournament; we need at least 15 so that we don’t have to be penalized. We are well on our way to hit those numbers and pass it by. We still are excepting raffle and auction donations and Hole sponsoring. We are waiting to hear if we have a car for a hole in one give away, from Power Chevrolet.

Apparel/Team Meals/Concessions: We are still in need of Volunteers for all these. You can contact Deb Burgesser at wfhsfootballteammeals@gmail.com,.

Inner-Squad Scrimmage August 12th 5:00pm:

For all levels. It will be starting at 5:00 on the Football ball field. The booster will be feeding the boys after the scrimmage is through. We will have the concession stand open to sell items to everyone. We will have all the sign-up sheets and the apparel Table will also be set up.

Field Stencils: Tracy Gardner quoted us a stencil price of $150.00 for the big WF stencil for the middle of our football field. Bill Cox motioned to approve moving forward with this stencil. Tom Adamcik seconded. Motion carried.

Coach Campbell Update: Freshman calendar went out, regular practice till Thursday, August 4th. All players need to be cleared by Monday August 8th, 2011. Card fundraiser that Coach Campbell has the boys do starts August 10th – August 19th. There are rewards for the boys selling all their cards also for those who don’t; there are penalties, (up-downs). From now on the Booster meeting will be held twice a month through the rest of the season. If players want to buy their own helmets they need to be certified before the play and so you know if you do that at the end of your time at WFHS, the helmet stays at the school.

Next Meeting Tuesday August 16th, 2011 7:00pm

Meeting Adjourned at 8:45

Minutes for Tuesday, June 7th, 2011

Room 102

Facilitator: Tracy Wilson, President

Minutes Taker: Julie Amenta, Secretary

Meeting called to order: 7:05 pm

Approval of May 2011 minutes: Tracy Wilson motioned to approve May minutes, Sondra Bialkowski seconded. Motion carried.

Approval of Treasurer’s Report: Bill Cox motioned to approve treasurer’s report. Michelle Holmberg seconded. Motioned carried.

In Attendance: Manuel Ortega, Michelle Holmberg, Becky Cox, Bill Cox, Deb Burgesser, Brenda Whillock, Laurel Adamcik, Jeanie Elliott, Glenda Lubben, Denna McGhee, Tiffany McClure, Mike Perez, Shay Charles, Mike Charles, Ramon Velasquez, Cherrise West, Tracy Wilson, Sondra Bialkowski, Kirk Mathers, Julie Amenta.

We would like to first thank all our volunteers for their help for the graduation water sales. To the contributors and the volunteers that sold the water. What a great success we had. We made over $1,000.00 for our program. Well done!

New Business:

New Website Presentation: American Youth Services. Rob presented the boosters with what the website will contribute to our program and the cost. Points that were made were:

1.) Yearly cost $240.00/ $20.00 per month. 2.) We’ll be able to submit player Bio’s, player pictures and player videos. 3.) Articles about the games, players, and program. 4.) We could have rolling advertising ads on the site. 5.) User passwords for parents and Recruiters to gather player information. COMING SOON ITEMS: 1.) linked to Max Prep, 2.) Receiving 50% of sales from their advertising they get to put on our website.3.)We will be able to add Google link and receive 50% of what they bring into site. We as a program decided to not advertise and sell apparel on the website, it doesn’t draw in enough revenue to help program.

Manuel Ortega motioned to approve American Youth Services to take over our website. Mike Perez seconded. Motion carried. Laurel Adamcik is our website administrator.

Fireworks Fundraiser Information: Sondra Bialkowski presented to the boosters the pros and the cons (risks) of this fundraiser. The Good: 1.) Location given was the SW corner of Higley and Chandler Heights, very busy Fry’s parking lot. 2) We would profit 20% of total sales from our tent. 3.) The company sponsoring us, TNT, will provide 100 door hangers, 500 Brochures, E-Blast to their client list, mailings to 100,000 residents in our zip code area. 4.) They will train our volunteers. The risks and expenses: 1.) We need to rent or borrow a diesel generator: 3000-5000 watts, (Bill Cox offered his). 2.) We need to rent or borrow an evap cooler, (2 were offered to us). 3.) We need to have a night watchman or rent a U-Haul truck to pack our tent up every night for theft reasons, (2- 20ft closed truck was offered). 4.) We have to staff the tent, 3-4 people per shift from June 28th- July 4th. The hours of operation to be decided from the booster club. We peak sales on July 2, we’ll sell 25% of our sales on July 3rd, and we’ll sell 50% of our sales on July 4th. We are in communication with the company to switch our location closer to our school. Information will be updated when answers are given. Becky Cox motioned to approve the fireworks fundraiser. Laurel Adamcik seconded. Motion carried.

Apparel Presentation: Mr. Ortega presented 4 different designs for a new WFHS FOOTBALL LOGO, for shirts, hats and window stickers. Also, Mr. Ortega presented a new idea for a “rally shirt” for our game against Higley High. There will be a proposal sheet sent out to boosters to also submit other bids for a new logo design. There were others who had suggestions, so a universal proposal bid sheet will be put together for all who would like to submit an offer. Becky Cox motioned to approve a new proposal bid sheet for a new WFHS Football logo for apparel. Jeanie Elliott seconded. Motion carried. Becky Cox made a motion to approve an order for 72 hats, not to exceed $800.00. Mike Perez seconded. Motion carried.

Golf tournament 8/13 Superstition Springs: Kirk Mathers presented. There will be an up coming meeting with the manager of Superstition Springs Golf Club to finalize the plans for the upcoming golf tournament. Tournament updates to follow.

Concession stand Co-Chair needed: Tiffany McClure offered to help Becky Cox.

Sponsorship Committee Meeting: Sondra Bialkowski presented. To kick off our advertising sponsorships for our football program, Sondra will put together a time and location to discuss and get our advertising started to help support our programs and our website.

Coach Campbell update: 1.) Summer Varsity Camp will cost $170.00. Please have it turned in as soon as you can. 2.) NAU Challenge, Saturday June 11th, the boys are to be at the school no later than 5:00 am. Parents are responsible for getting their boys up to NAU. Boys that need a ride, Coach Campbell will have 2 buses to transport those boys.

Next Meeting Tuesday July 5th, 2011 7:00 pm

Meeting Adjourned at 9:10pm