Williams field High School
Football Booster Club Meeting
Minutes for Tuesday February 7th, 2012 Room 102

Facilitator: Tracy Wilson, President
Minute Taker: Julie Amenta, Secretary
Meeting called to order: 7:03pm
Approval of Minutes from January 10th, 2012: Laurel Adamcik motioned to approve, Glenda Lubben seconded, motion carried.
Approval of Treasurer report for January 10th, 2012: Laurel Adamcik motioned to approve, Bill Cox seconded, motion carried.

In Attendance: Tracy Wilson, Julie Amenta, Kirk Mathers, Sondra Bialkowski, Leslie Gist, Manuel Ortega, Bill Cox, Glenda Lubben, Michelle Custer, Laura Fuhrmark, Pat Stasak, Lori Kleinman, Deena Fagg, Tom & Laurel Adamcik, Nancy Lambert, Brenda Whillocks, Jeanie Elliott, Coach Campbell.

Board Nominations:
Nominations are being excepted up until February 28th, 2012. Email your name and short paragraph about yourself to Tracy Wilson at Cameron_Wilson@q.com,
President:  Tracy Wilson
Vice President: Sondra Bialkowski, and Lori Kleinman
Secretary: Julie Amenta
Treasurer: Kirk Mathers
Votes will take place at the March 6th Board Meeting.

Fundraising:
Hunger Games Movie Premiere, March 22nd, 2012, waiting on contract to be in within the next week or two.
Avengers movie Premiere, May 4th, 2012.
We will be able to sell tickets on line with PayPal and have our customers pick up their tickets at the front door.

Gold Canyon Candles—We will be hosting an online Candle party, just in time for Mother’s Day. Buy your candles online and have them delivered by Mothers day. We will have scents and sizes available very soon, posted up on our website. The club will make 40% of all sales and will NOT be charged SALES TAX!!!!!
This fundraiser will be able to bring all our families, in state and out of state together to help raise money for our Football Program and our Players.

Raffle off A Trip to Hawaii for two, or an Alaskan Cruise for two. Value up to $4000.00. Selling tickets for $20.00. Names to be picked at the last Home Varsity game of the 2012 season. Other raffle items to also be raffled off at the home Varsity games. Further details will be discussed at a later date.
Bill Cox motioned to approve Raffle, Lori Kleinman Seconded, motion carried.

Program Advertisements:
All advertising pricing has not changed. Go out and get our Sponsors for next year and their advertising will include and extra 6 months of free advertising. Their website will be hyperlinked from ours to theirs so all our traffic will see theirs. Also, If there are sponsors that just want a website ad there is a fee of just $100.00. Let’s hit the pavement before other schools beat us to the sponsors!! All parents are welcome to get sponsors for our program. All sponsor forms are on the website.

Aims Breakfast February 28th-29th 2012
The Football Booster Club along with Parent volunteers and other school clubs, come together those two mornings to feed a healthy breakfast to all our Sophomore and some Junior students before they take their tests. If you would like to volunteer or send in donations, please send an email to a  Booster Club Member and arrangements will be made to gather them up. Thank you for your support and help.

Coach Campbell’s Update:
Small ticket items needed for the program, Play Maker Pro software for computer, $200.00. Remote for editing system of software-Huddle. Needed to input data into system easier, so that players can go home and pull up site and see what they need to improve on, and go over plays to improve their skills. $97.00.

Summer Passing Leagues Scheduled:
NAU $600.00, U of A $300.00, and ASU $500.00

The program would like to hire a video person to come to practices and take videos. Then upload them along with the game video, to “Huddle”. It will only benefit our players have this available to them to help them improve their skills.

Summer Schedule is available on the website.
Coach would like a big push for our parents to use “Tax- Credit” that money goes into the boys fund for the boys. It’s a win/win for all.
Coach is holding upcoming camps;
1-    Spring camp April 16th  7th and 8th graders
2-    WF off season conditioning and agility camp 5th – 8th graders 2 days a week, $80.00,  February 20th –April 16th.

Off season weights -  every day after school till 3:30 if player is not in a spring sport.

Next meeting Tuesday March 6th 2012  7:00pm Room 102
Meeting Adjourned 8:00pm

Williams field High School

Football Booster Club Meeting

Minutes for Tuesday January 10th, 2012 Room 102

Facilitator: Tracy Wilson, President

Minute Taker: Julie Amenta, Secretary

Meeting called to order: 7:08pm

Approval of Minutes from December 13th, 2011: Michelle Custer motioned to approve, Julie Amenta seconded, motion carried.

Approval of Treasurer report for December 2011: Becky Cox motioned to approve, Manuel Ortega seconded, motion carried.

In Attendance: Tracy Wilson, Julie Amenta, Kirk Mathers, Sondra Bialkowski, Leslie Gist, Manuel Ortega, Becky Cox, Glenda Lubben, Michelle Custer.

UPCOMING DATES TO REMEMBER:

January 2012: Freshman orientation Night. Parents are informed of what is expected of their Students and how class schedules are picked. Coach Campbell will be available to speak to Parents and Students regarding football and how sports run at WFHS. Sports teams and School Clubs will have tables set up to pass along information to Parents.

February 28th & 29th 2012: Aims Breakfast. The football Booster Club along with the help of parent volunteers and other school clubs come together on those two days to feed our Students a healthy breakfast before they take their test. Donations are collected from local venders so this is possible. If you would like to volunteer or send in donations, please send an email to a Booster Club member and arrangements will be made to gather them up. Thank you in advance for your help and support.

April 2012: Teacher Appreciation Week. The Football Booster Club will pick a specific day to bring breakfast for the entire staff at the High School. Volunteers and donations are welcome.

May 2012: Graduation Water Sales. We sell water to the families and friends of our Graduating class through our concession stand.

Spring ball begins

Team Potluck Dinner w/ incoming freshman.

WEBSITE UPDATES:

Welcome to our new Website Administrator, Leslie Gist. Great Job and a Big Thank You to Laurel Adamcik for all her efforts and support with setting up our new website and maintaining it this first year of change. We are now powered by Pressbox, which is an upgrade from what we had .We are now able to have added features which to include; Traffic counter, A blog page, A Parent page, Sponsors can be uploaded correctly and faster, All Team level schedules can be posted, Parents and Players can register their cell #s so mass team text messages can be sent out, upcoming team events can be boldly posted on front page for all to see, Links to AZ Central, Varsity Extra, Power Points, WFHS, Facebook and Twitter.

FUNDRAISING UPDATES:

Motion made by Michell Custer to have a Father’s day Luncheon at Outback Steak House, Glenda Lubben seconded, motion carried

OUTBACK LUNCHEON—- June 2012 Fundraiser

Motion made by Michelle Custer to have 3 movie premier Fundraisers through Harkins Theaters, Becky Cox seconded, motion carried. March 23rd—-Hunger Games

May 4th —– Avengers

November 2012—Breaking Dawn #2

Motion made by Becky Cox to run a Gold Canyon Candle Online Party Fundraiser for Mothers Day, Manuel Ortega seconded, motion carried.

April—Gold Canyon Candle Online Party Fundraiser

Board Nominations:

It’s that time of year again!! If anyone is interested in running for the following positions please email a little paragraph about yourself and the position you are running for to cameron_wilson@q.com:

*President

*Vice President

*Treasurer

*Secretary

Nominations will take place in February and voting will take place in March.

If you are interested in volunteering to head up the following areas please email cameron_wilson@q.com and let us know which one you are interested in:

*Website Facilitator – Leslie Gist

*Team Meal Coordinator

*Concession Stand Coordinator – Glenda Lubben

*Program Lay-out Design – Leslie Gist

*Apparel Coordinator

*Liaison to Freshman Parents

Next Meeting Tuesday February 7th 2012 7:00pm Room 102

Meeting Adjourned 8:30pm

Williams Field High School

Football Booster Club Meeting

Minutes for Tuesday, December 13, 2011 Room 102

Facilitator: Tracy Wilson

Minute Taker: Tracy Wilson

Meeting called to order: 7:05pm

In Attendance: Tracy Wilson, Sondra Bialkowski, Kirk Mathers, Glenda Lubben, Laura Fuhrmark, Michelle Custer, Coach Campbell.

BANQUET: The Varsity banquet turned out nice!! Thank you to everyone who helped make it another successful year!!

At the end of each season coaches from all levels are invited to attend the varsity banquet. The parent club purchases gift cards and other items as a way to say Thank You from all parents for all the hard work, time, and effort the coaches put into each season. It was suggested at the meeting to let parents know they are welcome to donate money to the booster club tagged specifically to help purchase thank you gifts for the coaches. There were several parents who would have liked to donate this year but did not know they could. The board apologized for not explaining how the coaches gifts work each year and for not letting parents know they could donate. Every effort will be made next season to ensure those types of items are better communicated to the parents.

WEBSITE: Several parents have voiced concern regarding the new website not being very user friendly. Sondra is working with Rob (our website adviser) to make it user friendly. One of the big problems we were having is being able to post sponsor logos. It would take nearly 2 hours for the website to accept the logo and then it would kick it out again. There were several times we were not able to post messages, meeting minutes, or other pertinent information on the website. Rob listened to our concerns and the following changes are being made to the website:

*Updating the site to make posting user friendly

*The season schedule for ALL levels will be on the home page

*Live feed for game scores

*Players/Parents can register with FB/Cell phone information

*We can separate Frosh/JV/Varsity parents and send texts/emails/or FB posts

*Traffic feature will be turned on

*Be able to make announcements and bold advertisements on the home page

Changes to the website should be done within the next couple of weeks. This will allow us to start selling website ads in January. The plus side this year to our sponsors is they will receive almost a year and a half worth of advertisements for the price of just one season.

FUNDRAISER IDEAS: We are looking into getting a spot at one of the theatres to sell tickets to the premier of one of the big summer blockbuster movies. We will have more information at the next meeting. Since our school will finally be old enough we will also be able to have raffles, bingo or casino nights, 50/50′s and some other fun money makers. It was also suggested we could have an NFL Draft party at Blue32 or Buffalo Wild Wings and a percentage of sales during a certain time frame would be donated to the booster club. We will have more information on the NFL Draft party at our next meeting as well. Some other suggestions were to have a V.I.P. family air soft gun night, candle or cookie dough sales. If you have any fundraiser suggestions please let us know. Keep in mind we would like to start selling sponsor ads in January after the website is updated in hopes that business owners like the idea of getting more advertising time for their money this season, if you know any business owners who would be interested please spread the word. You can contact any board member to receive a sponsor form.

CONCESSION STAND: It was brought to the attention of the board there were several parents who would have donated to the concession stand if they had known donations would be accepted. If any parent would like to donate sodas, water, Gatorade, or any items sold in the concession stand please feel free to do so. Graduation water sales are coming up in May and water donations would be great to have. We will also be helping with the AIMS breakfast in the Spring and we will need help with getting donations for bagels, cream cheese, fruit, muffins, water, gallon size zip lock bags, and paper goods. The booster club is happy to accept donations at anytime. The board apologizes for not making a better effort in letting the parents know donations are welcomed anytime year round.

BOARD NOMMINATIONS: It’s that time of year again!! If anyone is interested in running for the following positions please email a little paragraph about yourself and the position you are running for to cameron_wilson@q.com:

*President

*Vice President

*Treasurer

*Secretary

Nominations will take place in February and voting will take place in March.

If you are interested in volunteering to head up the following areas please email cameron_wilson@q.com and let us know which one you are interested in:

*Website Facilitator

*Team Meal Coordinator

*Concession Stand Coordinator

*Program Lay-out Design

*Apparel Coordinator

*Liaison to Freshman Parents

COACH CAMPBELL’S UPDATE: After school weights for football players not involved in another sport will start-up in January when the kids return back to school. This is required in addition to any outside personal trainer your son may be using. Coach Campbell has informed the boys what his requirements are so they should know.

Next Meeting Tuesday, January 10th, 2012 7:00pm Room 102

Meeting Adjourned 7:50pm

Merry Christmas and Happy New Year!!

Williams Field High School

Football Booster Club Meeting

Minutes for Tuesday, November 15th, 2011 Room 102

Facilitator: Tracy Wilson, President

Minute taker: Julie Amenta, Secretary

Meeting called to order: 7:04pm

Approval of Minutes from November 1st, 2011: Glenda Lubben motioned to

Approve, Laura Fuhrmark Seconded, motion carried

In Attendance: Tracy Wilson, Julie Amenta, Sondra Bialkowski, Kirk Mathers, Laura Fuhrmark, Glenda Lubben, Tom and Laurel Adamcik, Manuel Ortega, Miriam Phillips-Gill, Doug Blugeul, Coach Campbell.

New business:

THANK YOU to all our extra helpers that put in so much time to make this program what it is today, Tracy Gardner and his helpers, for his time for putting up the flags before every home game, Painting the field for hours, the music that entertains everyone while waiting for game time to start. To Laurel Adamcik and Lori Remley for their hours of photo taking of our teams. For all our Team meal parents and Concession helpers, We couldn’t have a wonderful program like we do without you all, THANK YOU ALL!!!

Frosh/JV Pizza Party: Monday November 21st, 6:00pm WFHS cafeteria.

Informal Pizza party for the Coaches and the Players. Booster to provide Pizza, cake and drinks. Parents are welcome to attend but it is primarily for the boys.

Varsity Banquet: Monday December 5th, 6:00pm, The Castle at Ashley Manor. Deadline to buy Tickets November 23rd. We are very lucky to have Ashley Manor have us back again this year. We have used them for the past 3-4yrs, in doing so, they have not raised their pricing for us, they have accommodated us when we needed more tables, more lighting, more space.

Varsity Banquet tickets will be available to buy Monday November 21st, 5-8pm, in the cafeteria during Frosh/JV party.

Running for the Booster Club Board next year?: Please post a few sentences about yourself, and the position you are running for. They will be posted in February 2012, and the Vote will take place in March 2012.

Running for School Board: It was brought to the Coaches attention that it would be wonderful if we had a Parent that is involved with our school and athletic programs who would be interested in for the board. It would bring another outlook regarding school athletics to the fore front for all to see. You must live in district boundaries to run for the board.

Coach Campbell Update: The players need a mental break weight lifting will begin again in January. They should be doing lifting on their own till then. Boys will get 1 ½ weeks off this summer before Varsity Camp in July. Off- 7/16-7/24. Camp, 7/25-7/28. Monday 7/30 will be first official day of Practice. We are posting this early because it has changed from years past. Please take not when you are scheduling your summer vacations.

Next meeting Tuesday December 13th, 2011 7:00pm Room 102

Meeting Adjourned 7:25pm

Williams Field High School

Football Booster Club Meeting

Minutes for Tuesday, November 1st, 2011 Rm 102

Facilitator: Tracy Wilson

Minute Taker: Julie Amenta

Meeting called to order: 7:05pm

Approval of Minutes from October 17th: Laura Fuhrmark motioned to approve, Becky Cox Seconded, Motion carried.

Approval of Treasurer’s Report for October: Laura Fuhrmark motioned to approve, Tiffany McClure seconded, Motion carried.

In Attendance: Tracy Wilson, Julie Amenta, Sondra Bialkowski, Kirk Mathers, Glenda Lubben, Becky Cox, Christine Payne, Tom and laurel Adamcik, Manuel Ortega, Laura Fuhrmark, Pat Stasak, Deb Burgresser, Kathy Ahern, Tiffany McClure, Terry and Lori Wengert, Tracy Gardner, Coach Campbell.

New Business:

Varsity Parents only: Please meet at the field in front of the double gates at 6:45pm, to hold the chain link for our Varsity boys to run by.

Varsity only Banquet: Monday December 5th, 6:00pm at The Castle at Ashley Manor. Information will be handed out in a flyer and tickets will be sold at this Fridays home game. There is a 300 ticket limit, so get your tickets now. Tickets are available on the website. Please print out receipt, if purchased online, that will be your ticket to get into the Banquet.

JV and Freshman Pizza Party: Coaches O’Brien and Martin will get together and work out the date for this, and an email will be sent out. Booster club will provide a Pizza dinner and Cake for the boys.

Team Meals: This Friday’s Team meal consists of about 12 different Soups. For the next games, we’ll play it game by game.

Scholarship Fund Total: Thanks to CPS (Crop Production Services) and San Tan Ford, the Fund total is at $1500.00.

Coach Campbell’s Update: Play-off game Friday Home against ThunderBird. Next game could be against Sabino, a Tuscan team, he boys would be leaving school before noon and would be given a sack lunch to take with them. Lower levels all turned in their gear unless they were brought up to Varsity. If you purchased a helmet, the helmets stay with the program for next year and will be certified with the rest of our stock of helmets. The Frosh/ JV Banquet-Pizza party, is informal and no awards given out. The players do receive a GPA Jersey for their hard work during the season. Varsity Commitment Meeting is being held at the Layton’s home, Thursday after practice. Thank you to the Layton’s.

Next Meeting Tuesday, November 15th, 2011 7:00pm Room 102

Meeting Adjourned 7:40pm