Williams Field Football Booster Club
Minutes for Tuesday August 16th, 2011
Room 102
Facilitator: Tracy Wilson, President
Minute Taker: Julie Amenta, Secretary
Meeting called to order 7:00pm
Approval of August 2nd minutes: Tom Adamcik motioned to approve August 2nd minutes. Michelle Holmberg seconded, Motion carried.
In Attendance: Michelle Holmberg, Brenda Whillock, Nancy Lambert, Greg and Felicia Moore, Christine Payne, Rick White, Doug Burgesser, Manuel Ortega, Tom and Laurel Adamcik, Jeanie Elliott, Michael Charles, Terry Wengert, Deena Fagg, Glenda Lubben, Miriam Phillips-Gill, Tracy Wilson, Kirk Mathers, Sondra Bialkowski, Julie Amenta, Coach Steve Campbell.
We would like to send out a Thank you to all our Volunteers and Sponsors for making the Golf Tournament this year a huge success. Thank you to all our Players old and new, and to our football players that gave their time to help and participate.
New Business:
Football Program: Creative Litho, our printing company we are working with has moved our due date out by 2 weeks, sponsorships and shout-outs are now due by August 27th. We have received many sponsorship ads for our program and more and more are flowing in. Shout-outs are doing very well as well. We would also like to thank our sponsored companies by giving them a sign team picture or plaque at the end of the season for all their support.
Fundraising: The children of Veterans fundraiser we held the night of the team scrimmage went very well. We will hopefully have a final donation amount by the end of the week. We are also working very closely with Chick-Fil-A and having a Chick- Fil – A Bowl between WFHS and Higley at our Game. Lots of spirit challenges, give-aways, and a Trophy given to the winning team at the end. All fundraising money will go into the booster fund and used for the needs of the team, water boy batteries, field paint, practice uniforms… The card fundraiser that the coach has the boys do all go into an account that is for the boys and only the boys. They vote on what they use it for, ex: J.V./Varsity uniforms, gifts for the seniors etc.
Website update/PayPal: The New website was launched today, August 16th, 2011. We would like to look into working with the journalism program at the school to maybe have them come out to the game and them write a little blog about the game and then post it to the site. We are able to post videos to the new website. If parents want to post their videos of any game to You-Tube we can then take that video and post to our new site. Our PayPal account will be linked to a separate email and set up within the next week for those businesses that would like to donate right through the website they will now be able to. Also businesses can buy a spot on our site to advertise this year for $100.00, next year that price might be changed.
Apparel/Team Meals/ Concessions: Helpers still needed for all. Team meals are in desperate need. It is a great way to get to know the players and coaches and it’s a great experience for the parents to take part in. Also the concession still needs help, you need your food handler’s cards and they are easy to obtain. You can go online to Maricopa.gov and follow links to test online or you can go down to their office in Mesa and test there.
Field Paint: Tracy Gardner a player’s parent has volunteered to do this again for us this year. Sondra motioned to approve the cost for the field paint at $2800.00, Manuel seconded, Motion carried. He would also need volunteers to come out on Thursday nights to help him. The more help the quicker it can get done. Tracy Gardner was not able to attend this meeting; Tracy Wilson presented this approval to the booster club for him
Picture Day: Picture day is Friday August 19th at 2:45. Order forms are out and they need to bring them with them to pictures that day.
Yard Signs: This a special gift from Coach Campbell to his freshman boys and any new comers to the program. They will be handed out to the freshman parents and are a surprise to the freshman players, the day before their first game. There will be a parent meeting and they can come to pick them up that night.
Coach Campbell update: There will be a team meal before our scrimmage with Seton on Wednesday. There will be JV players also going with Varsity. There will be a total of 80 plays, 20/Offense-defense for 1st team, 10/ offense-defense 2nd team, and 10/offense-defense for JV. Thursday will be a film day for the team, Friday is the card fundraiser Blitz and pictures, Saturday practice for JV/ Varsity 7:00am. Freshman may have a Saturday practice coming up as well, check with Coach O’Brien. The JV has been practicing against the Varsity and has been getting beat up; please keep their heads in the game, practice will make them better. Freshman will have a tough practice next week please help keep their heads up and in the game. When games start, practices will get lighter for the boys. Freshman will not practice on Fridays. JV/ Freshman will not practice on Saturdays. Varsity will have Saturday Films to get ready for the next week.
Great job on the GOLF TOURNAMENT. Great turn out, more players then last year, 101 players attended this year. We received a wonderful camera donation that is able to film the game at a high level, and at great angles. The game film will be available for the players if they would like copies of the game film. More information to follow. A parent asked if we were going to have another winning season, Coach said, “We take One Game at a Time!!”
Next Meeting Tuesday August 30th, 2011 7:00pm
